SUA SACCOS MANAGEMENT SYSTEM INF 300: SUA SACCOS MANAGEMENT SYSTEM

SOKOINE UNIVERSITY OF AGRICULTURE

DEPARTMENT OF INFORMATICS FACULTY OF SCIENCE

COURSE CODE: INF 300.

COURSE NAME: INFORMATION SYSTEM ANALYSIS AND DESIGN.

S/NO	NAME	REG.NO	SIGNATURE
1	AXWESSO ROBERT B	EIM/D/2014/0001
2	MTYABA EDIVINA	EIM/D/2014/0034
3	MACHELE VEREDIANA MBALILO	EIM/D/2014/0060
4	KALOLO SALOME BENEDICT	EIM/D/2014/0012

ASSIGNMENT: 3

INSTRUCTOR NAME: PROF. C.SANGA

SUA SACCOS MANAGEMENT SYSTEM

DATE OF SUBMISSION: 12/12/ 2016

SUA SACCOS MANAGEMENT SYSTEM

SACCOS is a short form for savings and Credit cooperative society. This deals with savings and borrowing of the money from your savings. Under SUA SACCOS a member must be a worker at SUA (Sokoine University of Agriculture). A minimum balance of 20,000Tsh is supposed to be saved in the user account.

USER REQUIREMENTS OF THE SYSTEM

The following are the user requirements of SUA SACCOS Management System.

· Customer details. This includes names, sex, Age, address and Inheritor.

· Customer account. A customer must have an account under SUA SACCOS where deposit and borrowing can be done. And each account belongs to only one customer.

· Minimum amount of ten thousands (10,000/=) as an initial money for entrance in order to be a member of SUA SACCOS. This amount is only for entrance in the organization.

· A customer must deposit at least twenty thousand Tanzania shillings (20,000/=) each month in his or her account. This amount of money can be borrowed by the customer depending on the amount of money saved. Under SUA SACCOS a customer may borrow twice as much as the amount saved.

· A customer must be a worker at SUA. This organization is for SUA members only. These who have been employed in the University. Other members are not allowed to be in this organization since they are not working at SUA.

FEASIBILITY REPORT

BACKGROUND

Before the introduction of SUA SACCOS; the SUA workers used to get difficulties on how to save their money, lack knowledge on how to build their capital, also they faced difficulties in borrowing money from other organizations. Also they got difficulties when they lost their relatives as well as other problems like disease because there was no means where the customers can get money which could help them when they got problems. But after the introduction of SUA SACCOS in SUA members who joined in SUA SACCOS are able to save their money for future use, they get education on how to build their capital, also help them to borrow money for different (economic) purposes. Due to the services offered by the SUA SUCCOS such as depositing money in their accounts and borrowing from the deposits as improved the social and economic well-being of the SUA members.

REPORT ON SUA SACCOS

This report was prepared 10^th December 2016 by Kalolo Salome, Mtyaba Edivina, Machele Verediana Mbalilo and Axwesso Robert B to be submitted to our instructor(Prof. Sanga) on 12^th December 2016.

Acknowledgement

We thank Miss Odobe for supporting us during our work by providing us with the relevant information about SUA SACCOS information system which helped us to complete well our work.

Also our great thanks should go to our instructor (Prof. Sanga) for guiding us on how to conduct our work.

Lastly, we thank God for giving us good health, provide us with a cooperative heart as group members to accomplish our task.

Terms of references

This report is about SUA SACCOS management system. We spent three days to accomplish our task.

This report is prepared in order to show the whole activities and processes as well as stakeholders involved in SUA SACCOS management system and the flow of information within the system. From this report, a person can understand well the functions performed by SUA SACCOS management system, stakeholders involved and flow of information within the system.

Introduction

SUA SACCOS management system was developed so as to help the members to save money as well as borrowing from their accounts. Not only that but also to provide education to its members on how build their capital. Hence improvement of their living standards.

SUA SACCOS is among of the SACCOS in Tanzania which involves workers from Sokoine University of Agriculture. This deals with both saving and borrowing of the money. A customer saves the money to his or her account each month and after having a savings he or she may borrow a loan for different purposes.

For being a member of this organization the first requirement is being a worker at Sokoine University of Agriculture. Also a customer must pay ten thousand for entrance. After paying that amount of money a customer will become a member of SUA SACCOS.

After a customer has saved a certain amount of money according to SUA SACCOS he or she may borrow twice of the amount of money saved. Example if a customer deposited two hundred thousand (200,000/=) he or she may borrow up to a maximum of four hundred shillings (400,000). After being given that amount of money a customer is given a time to pay for that money with an interest. If a customer fails to pay that amount of money a penalty will be paid by the customer.

Also SUA SACCOS participates in social problems such as funeral where a member is given a certain amount of money. This is given to a member who has lost either wife, husband, a child, farther or mother. A money is given only when a customer have lost one of the five family members.

Also on the other side if a customer deposits in his or account an interest will be given to that account. SUA SACCOS offers an interest rate to these customers who deposit their money for a time without withdrawing it. Therefore these customers with large amount of money they are paid high interest depending on the amount of money deposited.

All of these transactions are recorded on the customer’s account. Each customer has his or her records on savings and borrowings. Customers are given a copy of his transactions each month. A customer will have a copy of his transactions. Thus a customer is aware of the balance or credit in the account.

Procedures used

We use the interview method to collect the relevant information about SUA SACCOS management system to accomplish the task.

Summary

This report involves the activities performed by the system; stakeholders involved as well the flow of information.

This report involves the context diagram which describes the entities, processes involved as well as the flow of information.

Level 0 which describes the sub processes of SUA SACCOS management system.

Finally, level 1 which describes the sub process of the sub processes in level 0.

Therefore SUA SACCOS management system has enabled its customers to improve their economic and social welfare. Since the system operates its activities manually. Therefore there is a need for a system to be computerized so as to improve the efficiency.

Conclusion

Therefore SUA SACCOS management system has enabled its customers to improve their economic and social welfare.

Recommendation

Since the system operates its activities manually. Therefore there is a need for a system to be computerized so as to improve the efficiency.

CONTEXT DIAGRAM